TMEA Audition Process Administrator Instructions

Instrumentation/Voicing Setup

Once you have verified your instrument list and other contest options on the contest Edit page, continue to Instrumentation/Voicing. Here you will see each instrument that was selected and adjust the options.

If you do not see Advance or Organization options, make sure you provided names for them on the contest Edit page.

Options available to edit before the contest date (11:59 p.m. day before contest date)
  • Zones/Rooms
    • A zone is a separate audition group. Students are only judged against other students within their zone.
    • Zones MUST be 1 for auditions picking final Area candidates.
  • Rounds/Panels
    • Rounds add judging panels to each zone that will hear all students (within a zone) but only a portion of the audition material. Panel scores are combined so all students are judged against each other (within a zone).
    • In 2 Panel auditions in Orchestra contests , Panel 1 should hear the “more difficult” material, as it will be used to break ties between panels.
    • For Vocal sightreading, this must be set to 2 panels in addition to selecting the sightreading setting on the audition Edit page. This combination of settings will weight panel 1 80% and panel 2 20% of the final score. Sightreading scores will go in panel 2. Panel 1 will be used for final rank tie breaking.
  • Judge Count
    • Judges MUST be 5 for auditions leading to All-State.
    • Three judges may be used (and is recommended for 2021-2022 auditions) for MS auditions and HS auditions which do not lead to All-State. There must be no more than one judge per school on a three-member panel. Students may not be affiliated with more than one judge on the panel.
  • Assignments
    • This will be the number of scores judges are asked to enter.
    • If you are using more than one Round/Panel, you may need to reduce this number (e.g., you will have 3 etudes but, each panel will hear one, so this number should be 1). At this time all panels within an instrument/voice must have the same number of scores.
Options always available to edit
  • Organization 1-5
    • Enter the number that will be chosen from each zone. Enter 0 if none.
    • Note: This is per-zone, so if you have multiple zones you will need to divide your number (e.g., with 3 zones, if you are selecting 24 students this number will be 24/3 = 8).
    • Remember: These numbers should be the same and never decreased from the instrumentation or voicing published in the Region's audition rules, procedures, and guidelines.

TMEA Assistance (888) 318-8632 Ext. 400
Information current for 2024-2025