Convention Session Proposals

2022 Convention: February 9-12 in San Antonio, Texas

Proposal Period: May 1–June 1, 2021

The 2022 TMEA Clinic/Convention will feature approximately 300 clinics for current and future music educators and music showcases throughout the convention center. To present a clinic or music showcase, you must complete an online proposal by the June 1 deadline. The link to submit is below the following important information on proposing.

TMEA is committed to the principles of diversity, equity, inclusion, and access. We stand with all those we serve. We are committed to providing professional education that promotes these principles. All session verbal, visual, and written content must adhere to the principles of diversity, equity, inclusion, and access.

Our Convention Inclusivity Pledge


There are two types of clinics:

1) Invited: A clinician's attendance is not sponsored by a company.
2) Industry/TMEA Exhibitor Sponsored: A clinician's attendance is paid for by a convention exhibitor. Content is still expected to be primarily pedagogical, and sponsorship does not guarantee selection. Sponsoring companies of clinics must exhibit during the convention to be listed as a sponsor in the clinic description.

Read all sections below for more information on clinician requirements and clinic selection factors. A link to apply follows this information (available as of May 1.)

Music Showcases

Individuals and small groups offer short acoustic performances in open-area venues throughout the convention center.
Learn More about Music Showcases and Apply

Information Needed for a Complete Proposal

Document the following in a different application and save it before you submit online (in case you have technical issues when submitting):

  • Meaningful title that directly conveys the presentation content.
  • Concise description of the presentation content (for published schedule).
  • Details on the clinic learning objectives and how you will deliver them as well as how your session will align with TMEA’s Commitment to Music Education for All.
  • Your TMEA ID along with your cell phone number, gender, and race/ethnicity. For non-TMEA members, your name, school/company, email, cell phone number, gender, and race/ethnicity.
  • The TMEA ID of your co-presenters along with their cell phone number, gender, and race/ethnicity. For non-TMEA members, their name, school/company, email, cell phone number, gender, and race/ethnicity.
  • All co-presenters must be submitted on the proposal. They may not be added later.
  • Short biographical statement for each clinician (the spoken introduction, so keep it brief).
  • If applicable, demonstration group name, director contact information, and number of participants. A demonstration group must be submitted on the proposal. They may not be added later.
  • Sponsoring industry name and contact information (if applicable).

Scheduling Agreement

You must be available to present your clinic on Thursday, Friday, or Saturday of the convention (or Wednesday, for technology clinics). You will not be asked for a day preference.

Membership/Registration Requirements

If selected, clinicians, demonstration group directors, and music showcase group directors and musicians must comply with these requirements:

  • Texas music educators/musicians must be current members of TMEA and pay convention registration fees.
    Join or renew now, or register if already active.
  • Out-of-state educators/musicians must:
    • pay convention registration fees but, are not required to become TMEA members, or
    • if industry sponsored must get their convention badge through their sponsoring exhibitor (not for Texas music educators/musicians).

Exception: Students performing in clinic demonstration groups or invited performing groups, and K-12 students in Music Showcase groups are provided convention badges.

Online membership and convention registration will be available in May. Find more Membership and Registration Information here.

Clinic Selection Factors

The TMEA Executive Board considers these important factors when evaluating proposals:

  • Applicability/Value
  • Commercial Content (Attendees do not want to attend clinics that are primarily product commercials.)
  • Diversity, Equity, Inclusion, and Access Compatibility
  • Pedagogical Merit
  • Program Compatibility (Even proposals with merit are sometimes not selected because of the need to create a balanced program)
  • Attendees identified the following as their highest-priority topics.
    Listed in priority order, each topic includes an indicator of which TMEA division's members rated it within their top 10:

    (B=Band, O=Orchestra, V=Vocal, E=Elementary, C=College)
    • Rehearsal techniques (BOVEC)
    • Recruiting/retention (BOVC)
    • Technology integration (BOVEC)
    • Instrument methods (BOC)
    • Teaching methods (BOVEC)
    • Repertoire selection (BVEC)
    • Diversity, equity, inclusion, and access (BOVEC)
    • Classroom management (BOVE)
    • Social emotional learning (BOVE)
    • Advocacy/community support (BOVC)
    • Assessment (E)
    • Conducting techniques (BOV)
    • Mental and physical health/fitness (EC)
    • Budgeting/funding/grant writing (B)
    • Special needs instruction (E)
    • Research methods and results (C)


  • Proposals focused on marching band will not be accepted.
    Consider submitting your marching band clinics for the Texas Bandmasters Convention.
  • While products may be mentioned, clinics must be educational, not commercial.

Clinic Proposal Status

Proposal status is emailed to submitter and primary clinician by August 15.

Clinicians must verify acceptance by responding to the invitation email by September 1.

For accepted clinics, schedule information will be available by the first week in October. A link to this information will be provided via the email you submit in the proposal.

Audio/Visual and Equipment

Understand that TMEA provides only the following equipment for clinicians:

  • One cordless lavalier microphone and one stationary microphone on a podium
  • An LCD projector and screen (HDMI connection)
  • A connection to a sound system (Mini-plug connection – plugs into the headphone port on your device – view image)
  • An electronic piano keyboard (only if requested)

Clinicians must bring any adapters to connect to our equipment and all other equipment needed for the session.

A laptop computer is the recommended method of playing audio files, video files (including DVDs), and using whiteboard/PowerPoint type programs on this equipment. A CD or MP3 player could also be used to play audio files.

Internet Access Alert

TMEA does not provide Internet access. Do not rely on Internet access during your presentation. TMEA cannot guarantee the center's WIFI reliability or speed. Download all relevant material to your computer and present it from there exclusively.

Uploading Handouts and Visual Aids

You must submit an electronic copy of session handouts and visual aids to TMEA by January 10. You are responsible for providing printed versions of your handouts if you so choose. If your clinic is accepted, you will receive more information about the room size so you can prepare an appropriate quantity.

Audio/Video Recording Permission

TMEA will record the audio portion of all sessions and may record video of selected sessions. TMEA will make the recordings available to convention registrants who choose to purchase this service. You must agree to allow TMEA to record the session for this purpose to submit a proposal.

The deadline for submitting proposals for the 2022 TMEA Clinic/Convention was June 1, 2021. Please check back in May of 2022 to submit your clinic proposal for the 2023 TMEA Clinic/Convention.

Need Help?

If you have comments/questions/issues with the technical portion of the submission process, please email Frank Coachman.