TMEA Audition Process Administrator Instructions

Continue Contest Setup (Edit)

It is important you go to the Edit contest page after setting it up to verify some additional details.
Note: **Some items are not available to edit after the contest is open for entries.
Contact TMEA if this information must be changed after the contest has opened for entries.
Contest Information
  • Contest Name
  • Contest Location
  • Contest Host
  • Contest Host Email
  • Contest Protocols
  • **Contest Date
  • Is this a Band and Orchestra Combined Wind and Percussion Audition?
    • If this contest will select both division's Area Wind and Percussion candidates, select "Yes".
    • If your Region has a separate contest to select Area Orchestra Wind and Percussion candidates, select "No".
    • Select "No" for all other contest types.
  • Audition Material
Clinic/Concert Information
  • Clinic Location
  • Clinic Start Date
  • Clinic End Date (If one day, leave End Date blank)
  • Vendor Information - You must use TMEA licensed vendors.
    • Select the A/V Vendor, Other or None
    • Select Merchandise Vendor, Other or None
    • Select Photography Vendor, Other or None.
      • If your vendor is not listed, select Other and place the company name in the 'Other' field.
Grade List Selection
  • A default set is selected based on your contest level, but it can be changed here.
    • **Middle School
    • **High School
Deadlines and Fees
  • **Signup Start Date
    • Set after the current date so you can edit in the next step. This is the first day the contest is visible for entry. Should be at least four weeks before your contest date.
  • **Campus Fee
  • **Student Fee
Payment Information
  • Checks Payable to
  • Address ATTN Line
  • Mail to Address - Street, City and Zip
Instrument Selection
  • If you need to add instruments or voices for this contest, select them below.
    • NOTE: All-State instruments that need to be auditioned at the region level for contests leading to All-State are marked with †. You should not un-select these instruments unless you will be accommodating them through another contest in your region.
Audition Setup
  • Does this audition select Area candidates?
  • Does this audition advance students to a next level contest?
  • Next Region-Level or Area-Level Contest Number?
  • Area-Level Contest Number 2? (For combined track classification contests e.g. 6A/5A Band, 4A/3A ATSSB)
  • Organization Names
    • If selecting Region organizations, fill in the name of each organization in the order to be selected.
Additional Administrators
You can add additional administrators to a contest from the Contest List page. All administrators have full access to the contest.

Before you can add an administrator, they must have access to the contest administration system. Email Andrew (adenman@tmea.org) or Frank (fcoachman@tmea.org) to have them granted access.

Once they are authorized, click the blue Add Administrator button, select them from the list, and save. You can remove an administrator (except the primary) at any time by clicking the red Remove button next to their name.

If this is a planned Virtual Audition, you must contact TMEA to conmplete the contest setup. See the Virtual Audition Option for more information,

TMEA Assistance (888) 318-8632 Ext. 400
Information current for 2024-2025