Convention Database Help
Table of Contents
- Calendar, Timelines, Deadlines
- Convention Personnel Contracts
- Proposal Review and Selection
- Performing and Demonstration Groups
- Convention Schedule and Program
- Division Personnel: Presiders, Presenters, Hosts, Organizers, Guides & Accompanists
- Convention Ribbons
- Convention Committees
- Volunteers
- Percussion Equipment Procedures
- Directory
- Etudes
- Schedule Plan
Calendar, Timelines, Deadlines
Click the Calendar tab to view the Executive Board Calendar. You can view "All" or select your specific division.
SAMPLE:
SAMPLE:
4. You can also use the Full Page View link to expand the page.
Convention Personnel Contracts
Complete Conductor Information Form in the database by April 1.
Complete Paid Clinician Information in the database no later than June 1.
Complete all other contracts by August 1.
Clinicians are assigned to each division as follows:
All-State Conductors:
Band: 7 @ $2500 each
Orchestra: 4 @ $2500 each
Vocal: 4 @ $2500 each
Contracted Featured Clinicians:
Band: 1 for 2 days @ $600 per day
Orchestra: 1 for 2 days @ $600 per day
Vocal: 1 for 2 days @ $600 per day
Elementary: 2 for 3 days @ $600 per day
College: 2 for 2 days @ $600 per day
* TMEA will not secure an All-State Conductor or Paid Clinician from Texas unless the person is retired or has been living out of Texas for more then 5 years.
* Do not enter into verbal agreements that bind TMEA to extra or large expenses above the honorarium.
* TMEA pays travel only in the continental limits of the U.S.
* Make sure the clinicians understand the possibility that all may not be perfect.
Example: acoustics, room size, stage size, etc.
* All contracted clinicians start receiving magazines as soon as we receive their signed contract.
* Please have clinicians arrange travel at least 45 days prior to the convention.
* Clinicians who suggest or show a book or product should be sure that exhibitors have this on hand at the convention.
Complete Paid Clinician Information in the database no later than June 1.
Complete all other contracts by August 1.
Clinicians are assigned to each division as follows:
All-State Conductors:
Band: 7 @ $2500 each
Orchestra: 4 @ $2500 each
Vocal: 4 @ $2500 each
Contracted Featured Clinicians:
Band: 1 for 2 days @ $600 per day
Orchestra: 1 for 2 days @ $600 per day
Vocal: 1 for 2 days @ $600 per day
Elementary: 2 for 3 days @ $600 per day
College: 2 for 2 days @ $600 per day
* TMEA will not secure an All-State Conductor or Paid Clinician from Texas unless the person is retired or has been living out of Texas for more then 5 years.
* Do not enter into verbal agreements that bind TMEA to extra or large expenses above the honorarium.
* TMEA pays travel only in the continental limits of the U.S.
* Make sure the clinicians understand the possibility that all may not be perfect.
Example: acoustics, room size, stage size, etc.
* All contracted clinicians start receiving magazines as soon as we receive their signed contract.
* Please have clinicians arrange travel at least 45 days prior to the convention.
* Clinicians who suggest or show a book or product should be sure that exhibitors have this on hand at the convention.
Input All-State Conductor contract information by April 1.
Input Paid Clinician contract information in the by June 1.
Input all other contract information by August 1.
1. Select the appropriate Division from the Convention tab.
Input Paid Clinician contract information in the by June 1.
Input all other contract information by August 1.
1. Select the appropriate Division from the Convention tab.
2. Select the position to complete by clicking on View/Edit details.
3. If you need places for clinicians for future years, contact Frank Coachman, Deputy Director.
3. If you need places for clinicians for future years, contact Frank Coachman, Deputy Director.
4. Complete the details.
Convention Personnel: Stipends - Housing - Expenses
Proposal Review and Selection
Assignment of Clinic/Convention session content:
1. The Band Division program exclusively shall include:
A. All sessions devoted to wind and percussion instruction including:
i) All beginning band organization and technique sessions
ii) All wind and percussion instrument pedagogy and/or literature sessions
iii) All instrumental jazz organization and technique sessions
iv) All instrumental jazz pedagogy and/or literature sessions
B. All wind and percussion and jazz performing ensembles
C. All wind and percussion and instrumental jazz demonstration groups
D. All music industry or sponsored workshops with content pertaining to the areas listed in section 1a. 1 - 4.
The pervcentage of commercially sponsored workshops which introduce new products or materials are permissible but,
should be kept to a minimum.
2. The Vocal Division program exclusively shall include:
A. All sessions devoted to vocal and/or choral instruction, including:
i) All vocal/choral organization and technique sessions
ii) All vocal pedagogy sessions
iii) All vocal and/or choral literature sessions
B. All choral performing ensembles
C. All vocal jazz/show choir ensembles, plus:
i) All vocal jazz/show choir organization and technique sessions
ii) All vocal jazz/show choir pedagogy and/or literature sessions
D. All vocal or choral demonstration groups
E. All music industry or sponsored workshops with content pertaining to the area listed in sections 2a. 1 – 3.
The percentage of commercially sponsored workshops should be kept to a minimum.
3. The Orchestra Division program exclusively shall include:
A. All sessions devoted to string instruction, including:
i) All beginning string or orchestra organization and technique sessions
ii) All string orchestra pedagogy and/or literature sessions
B. All string orchestra or full orchestra performing ensembles
C. All string orchestra and full orchestra demonstration groups
D. All music industry or sponsored workshops with content pertaining to the area listed in sections 3a. 1–2.
The percentage of commercially sponsored workshops should be kept to a minimum.
4. The Elementary Division program exclusively shall include:
A. All sessions devoted to instruction, methodology, and/or materials in “early childhood”
B. All sessions devoted to instruction, methodology, and/or materials in elementary schools,
including Kindergarten and preschool (6/05/95)
C. All vocal/choral or instrumental performing ensembles, which include elementary school participants,
with the exception of beginning wind and percussion and beginning string ensembles
D. All early childhood or elementary demonstration groups
E. All music industry or sponsored workshops with content pertaining to the area listed in section 4a, b, & c.
The Percentage of commercially sponsored workshops should be kept to a minimum.
5. The College Division program exclusively shall include:
A. All sessions devoted to music teacher training at the college/university level
B. All sessions devoted primarily to research in music education
C. All sessions with clear applications to all divisions, such as advocacy, assessment, or classroom management.
D. All college/university level faculty performing ensembles
E. All keyboard sessions
1. The Band Division program exclusively shall include:
A. All sessions devoted to wind and percussion instruction including:
i) All beginning band organization and technique sessions
ii) All wind and percussion instrument pedagogy and/or literature sessions
iii) All instrumental jazz organization and technique sessions
iv) All instrumental jazz pedagogy and/or literature sessions
B. All wind and percussion and jazz performing ensembles
C. All wind and percussion and instrumental jazz demonstration groups
D. All music industry or sponsored workshops with content pertaining to the areas listed in section 1a. 1 - 4.
The pervcentage of commercially sponsored workshops which introduce new products or materials are permissible but,
should be kept to a minimum.
2. The Vocal Division program exclusively shall include:
A. All sessions devoted to vocal and/or choral instruction, including:
i) All vocal/choral organization and technique sessions
ii) All vocal pedagogy sessions
iii) All vocal and/or choral literature sessions
B. All choral performing ensembles
C. All vocal jazz/show choir ensembles, plus:
i) All vocal jazz/show choir organization and technique sessions
ii) All vocal jazz/show choir pedagogy and/or literature sessions
D. All vocal or choral demonstration groups
E. All music industry or sponsored workshops with content pertaining to the area listed in sections 2a. 1 – 3.
The percentage of commercially sponsored workshops should be kept to a minimum.
3. The Orchestra Division program exclusively shall include:
A. All sessions devoted to string instruction, including:
i) All beginning string or orchestra organization and technique sessions
ii) All string orchestra pedagogy and/or literature sessions
B. All string orchestra or full orchestra performing ensembles
C. All string orchestra and full orchestra demonstration groups
D. All music industry or sponsored workshops with content pertaining to the area listed in sections 3a. 1–2.
The percentage of commercially sponsored workshops should be kept to a minimum.
4. The Elementary Division program exclusively shall include:
A. All sessions devoted to instruction, methodology, and/or materials in “early childhood”
B. All sessions devoted to instruction, methodology, and/or materials in elementary schools,
including Kindergarten and preschool (6/05/95)
C. All vocal/choral or instrumental performing ensembles, which include elementary school participants,
with the exception of beginning wind and percussion and beginning string ensembles
D. All early childhood or elementary demonstration groups
E. All music industry or sponsored workshops with content pertaining to the area listed in section 4a, b, & c.
The Percentage of commercially sponsored workshops should be kept to a minimum.
5. The College Division program exclusively shall include:
A. All sessions devoted to music teacher training at the college/university level
B. All sessions devoted primarily to research in music education
C. All sessions with clear applications to all divisions, such as advocacy, assessment, or classroom management.
D. All college/university level faculty performing ensembles
E. All keyboard sessions
Accept/Reject/Add all division proposals in the convention database by June 30.
1. Select the appropriate Division from the Convention tab proposals section.
1. Select the appropriate Division from the Convention tab proposals section.
✓ = Accepted Χ = Rejected ? = Pending Decision
2. Select the proposal to review by clicking on View/Edit details.
2. Select the proposal to review by clicking on View/Edit details.
3. Mark the session Accepted or Rejected.
4. If accepted, enter an “Short Name” for the session that will appear on the schedule spreadsheet.
5. Click "Submit".
6. Do this for every session found for your division.
A) All sessions must have either ✓ = Accepted or Χ = Rejected.
B) Do not leave any session marked ? = Pending Decision.
7. DO NOT accept more sessions than the schedule format will allow.
8. For adding sessions or special scheduling requests, contact the Deputy Director.
4. If accepted, enter an “Short Name” for the session that will appear on the schedule spreadsheet.
5. Click "Submit".
6. Do this for every session found for your division.
A) All sessions must have either ✓ = Accepted or Χ = Rejected.
B) Do not leave any session marked ? = Pending Decision.
7. DO NOT accept more sessions than the schedule format will allow.
8. For adding sessions or special scheduling requests, contact the Deputy Director.
Performing and Demonstration Groups
Participating Groups – Invited and Honor:
1. All directors and music teachers accompanying performing groups must be members of TMEA and pay convention registration fees.
2. The Band Vice-President is responsible for the stage set-up in the Theater and any other performance venue for band/orchestra.
3. All invited and performing groups and directors will abide by the TMEA Code of Conduct.
4. The Vocal Vice-President is responsible for choosing the orchestra which accompanies the All-State Choirs. The chosen orchestra will be provided a performance opportunity at the convention that year. The Vocal Vice-President shall consult with the Orchestra Vice-President and the Executive Director before extending the invitation.
5. One plaque will be given to each All-State conductor; one to each school who wins Honor Band or Honor Orchestra, and one to the director of that group. All other participating groups will receive a certificate of appreciation for participation.
6. TMEA will furnish the following equipment for invited and honor group ensembles as needed and appropriate: chairs, stands, pianos, podiums, risers and shells.
Percussion equipment is not provided.
Demo Groups:
1. All directors and music teachers accompanying demo groups must be members of TMEA and pay convention registration fees.
2. All demo groups and directors will abide by the TMEA Code of Conduct.
3. Demo groups should be kept to a minimum and utilized in a manner in which minimizes the need for K-12 students to miss school days.
4. TMEA will furnish the following equipment for demo group ensembles as needed and appropriate: chairs, stands, keyboards
5. Demo groups appropriate for use in the Musical Showcase may be extended an invitation to perform in that venue.
Showcase Groups:
1. Showcase groups are selected to perform in the music showcase areas.
2. Groups are selected from the demonstration groups first, then others.
3. Groups must perform acoustically and will be limited in size in order to control bleed-over to adjoining clinic and rehearsal rooms.
(Exception – Bridge Hall Showcase)
4. Refer all possible Showcase Groups to the Deputy Director for consideration.
5. Vice-Presidents will not commit to nor schedule Showcase Groups.
1. All directors and music teachers accompanying performing groups must be members of TMEA and pay convention registration fees.
2. The Band Vice-President is responsible for the stage set-up in the Theater and any other performance venue for band/orchestra.
3. All invited and performing groups and directors will abide by the TMEA Code of Conduct.
4. The Vocal Vice-President is responsible for choosing the orchestra which accompanies the All-State Choirs. The chosen orchestra will be provided a performance opportunity at the convention that year. The Vocal Vice-President shall consult with the Orchestra Vice-President and the Executive Director before extending the invitation.
5. One plaque will be given to each All-State conductor; one to each school who wins Honor Band or Honor Orchestra, and one to the director of that group. All other participating groups will receive a certificate of appreciation for participation.
6. TMEA will furnish the following equipment for invited and honor group ensembles as needed and appropriate: chairs, stands, pianos, podiums, risers and shells.
Percussion equipment is not provided.
Demo Groups:
1. All directors and music teachers accompanying demo groups must be members of TMEA and pay convention registration fees.
2. All demo groups and directors will abide by the TMEA Code of Conduct.
3. Demo groups should be kept to a minimum and utilized in a manner in which minimizes the need for K-12 students to miss school days.
4. TMEA will furnish the following equipment for demo group ensembles as needed and appropriate: chairs, stands, keyboards
5. Demo groups appropriate for use in the Musical Showcase may be extended an invitation to perform in that venue.
Showcase Groups:
1. Showcase groups are selected to perform in the music showcase areas.
2. Groups are selected from the demonstration groups first, then others.
3. Groups must perform acoustically and will be limited in size in order to control bleed-over to adjoining clinic and rehearsal rooms.
(Exception – Bridge Hall Showcase)
4. Refer all possible Showcase Groups to the Deputy Director for consideration.
5. Vice-Presidents will not commit to nor schedule Showcase Groups.
Performing Group information is placed in the database by September 1.
1. Select the appropriate Division from the Convention tab events section.
1. Select the appropriate Division from the Convention tab events section.
2. Locate the correct concert listing by Session Number (Do not change this number.)
Click on the session title to edit the performing or demonstration group information.
Click on the session title to edit the performing or demonstration group information.
3. Update the name of the event to“Concert: Title”. Keep the word “Concert:” in front of the title.
4. Insert the formal group name as it is to appear on a certificate or plaque.
5. Insert the TMEA ID for the primary director.
A) If there are secondary directors, send this information to Frank Coachman, Deputy Director.
6. Do items 4 & 5 for Demo groups, but adding them to their respective clinic session.
7. Click the Submit button to save your changes.
4. Insert the formal group name as it is to appear on a certificate or plaque.
5. Insert the TMEA ID for the primary director.
A) If there are secondary directors, send this information to Frank Coachman, Deputy Director.
6. Do items 4 & 5 for Demo groups, but adding them to their respective clinic session.
7. Click the Submit button to save your changes.
Convention Schedule and Program
Session numbers for all events are placed in the database by September 1.
1. Select the appropriate Division from the Convention tab events section.
1. Select the appropriate Division from the Convention tab events section.
Note: There is a link to view and then print a schedule worksheet for the division. This worksheet shows ALL events for the division. (meetings, rehearsals, sectionals, etc.)
2. The left side of the screen provides the session slots in day and time order.
3. The right side of the screen shows a list of "Annual" or "Accepted" clinic and concert events for your division.
4. Sessions that have been scheduled show the the session number, day, time, and room. Sessions not schedule are noted "Session not scheduled".
A) Click on the Session Title to view details.
B) Click on the Clinician Name to view their details.
5. The Schedule number select list will only show available (unused) session slots. You can change an existing session to a new slot or select remove which will make the original slot available.
6. After selecting a Schedule Number, click "Submit". Your change will be saved and the page refreshed.
7. Be sure to “schedule” all your division events by adding a Session Number. Do not leave any events, "Session not scheduled".
Your draft division program will be generated by the TMEA Office for the September Executive Board meeting.
2. The left side of the screen provides the session slots in day and time order.
3. The right side of the screen shows a list of "Annual" or "Accepted" clinic and concert events for your division.
4. Sessions that have been scheduled show the the session number, day, time, and room. Sessions not schedule are noted "Session not scheduled".
A) Click on the Session Title to view details.
B) Click on the Clinician Name to view their details.
5. The Schedule number select list will only show available (unused) session slots. You can change an existing session to a new slot or select remove which will make the original slot available.
6. After selecting a Schedule Number, click "Submit". Your change will be saved and the page refreshed.
7. Be sure to “schedule” all your division events by adding a Session Number. Do not leave any events, "Session not scheduled".
Your draft division program will be generated by the TMEA Office for the September Executive Board meeting.
Division Personnel: Presiders, Presenters, Hosts, Organizers, Guides & Accompanists
Place all Presider, Presenters, Host, Organizer, Escort, and Accompanist IDs in database by October 1.
Online system coming soon.
Online system coming soon.
Convention Ribbons
The ribbon order is to be marked in the database by September 1.
1. Select the appropriate Division from the Convention tab Ribbons section.
1. Select the appropriate Division from the Convention tab Ribbons section.
2. To change the amount, click the edit button.
3. Enter or change the number as needed.
4. Click the Submit button the save your changes.
4. Click the Submit button the save your changes.
5. Click the "Return to the Ribbon Detail page" to go back to your list.
Convention Committees
The Committee lists are to be completed in the database by October 1.
Online system coming soon.
Online system coming soon.
Volunteers
Click the Volunteer tab to view the Volunteer Lists. You can view "All" or select your specific division.
1. All views are sorted by Division, then Region
2. You also receive an email anytime a member in your division submits an online form.
1. All views are sorted by Division, then Region
2. You also receive an email anytime a member in your division submits an online form.
3. Use the Show/Hide Details to view the volunteer's Service Information.
4. You can also use the Full Page View link to expand the page.
4. You can also use the Full Page View link to expand the page.
4. You can also use the Full Page View link to expand the page.
Percussion Equipment Procedures
Obtaining, organizing, moving and safely returning the percussion equipment for the annual TMEA Convention is a very large job that requires the coordination of many people. This document is intended to explain and clarify these responsibilities. This document should be distributed to each of the following volunteers well in advance of the convention.
State Band Chair shall –
· Obtain full scores and sets of percussion parts for each piece and submit to the TMEA Office before August 1.
· TMEA Office will send copies of full scores and complete set of percussion parts for each piece to the Percussion Equipment Manager (PEM) no later than September 1.
· Coordinate with PEM to select Percussion Organizers for the three All-State Bands. These organizers must be able to work closely with PEM - thus, consultation with PEM is critical.
· Contact (solicit) percussion organizers for each of the All-State Bands, explaining all responsibilities.
· Send copies of full scores and complete set of percussion parts to the Percussion Organizer for each piece that his/her band will be performing. This should be done no later than September 1.
· Maintain regular, close communication with PEM and Percussion Organizers from October through the end of the convention. Do not assume that these persons will be able to handle all problems or make all percussion related decisions.
· Make the FINAL decisions concerning the number of percussionists assigned to each Full Orchestra and the 5A All-State Bands. This decision should be made based upon input from the PEM, State Orchestra Chair and all Percussion Organizers. The PEM and Orchestra Chair will be allowed to make recommendations however; the ultimate decision rests with the State Band Chair. This decision must be reached by December 15.
· Inform the Deputy Director concerning how many percussionists will be in the full orchestras and 5A bands. This task should be completed by December 15.
· Make certain Percussion Organizers for all All-State Bands are in regular communication with PEM so that decisions are being made about who will provide accessory/small percussion instruments.
· Make certain that a set of "extra" percussion equipment is available backstage at Lila Cockrell Theater. This equipment is available to bands/orchestras performing at the LCT throughout convention on an "emergency" basis. This set of equipment should include timpani (4), concert bass drum, marimba, xylophone, and chimes. This task is communicated by the Deputy Director with NEISD and NISD in San Antonio who delivers to and retrieves from the theatre.
· Make certain Percussion Organizers for each All-State Band and Band Division student assistants are present and prepared to assist Wednesday morning of convention with equipment assembly and distribution.
Communicate with State Vocal Chair. Be certain that Vocal Division student assistants are present and prepared to assist Wednesday morning of convention with equipment assembly and distribution.
State Band Chair shall –
· Obtain full scores and sets of percussion parts for each piece and submit to the TMEA Office before August 1.
· TMEA Office will send copies of full scores and complete set of percussion parts for each piece to the Percussion Equipment Manager (PEM) no later than September 1.
· Coordinate with PEM to select Percussion Organizers for the three All-State Bands. These organizers must be able to work closely with PEM - thus, consultation with PEM is critical.
· Contact (solicit) percussion organizers for each of the All-State Bands, explaining all responsibilities.
· Send copies of full scores and complete set of percussion parts to the Percussion Organizer for each piece that his/her band will be performing. This should be done no later than September 1.
· Maintain regular, close communication with PEM and Percussion Organizers from October through the end of the convention. Do not assume that these persons will be able to handle all problems or make all percussion related decisions.
· Make the FINAL decisions concerning the number of percussionists assigned to each Full Orchestra and the 5A All-State Bands. This decision should be made based upon input from the PEM, State Orchestra Chair and all Percussion Organizers. The PEM and Orchestra Chair will be allowed to make recommendations however; the ultimate decision rests with the State Band Chair. This decision must be reached by December 15.
· Inform the Deputy Director concerning how many percussionists will be in the full orchestras and 5A bands. This task should be completed by December 15.
· Make certain Percussion Organizers for all All-State Bands are in regular communication with PEM so that decisions are being made about who will provide accessory/small percussion instruments.
· Make certain that a set of "extra" percussion equipment is available backstage at Lila Cockrell Theater. This equipment is available to bands/orchestras performing at the LCT throughout convention on an "emergency" basis. This set of equipment should include timpani (4), concert bass drum, marimba, xylophone, and chimes. This task is communicated by the Deputy Director with NEISD and NISD in San Antonio who delivers to and retrieves from the theatre.
· Make certain Percussion Organizers for each All-State Band and Band Division student assistants are present and prepared to assist Wednesday morning of convention with equipment assembly and distribution.
Communicate with State Vocal Chair. Be certain that Vocal Division student assistants are present and prepared to assist Wednesday morning of convention with equipment assembly and distribution.
State Orchestra Chair shall –
· Receive music selections from All-State (Full) Orchestra Conductors no later than June 1. Be firm with conductors about this timeline.
· Obtain full scores and sets of parts for each piece and submit to the TMEA Office before July 1.
TMEA Office will send copies of full scores and complete set of percussion parts for each piece to the Percussion Equipment Manager (PEM) no later than September 1.
· Coordinate with PEM to select Percussion Organizers for the two All-State Full Orchestras.
· These organizers must be able to work closely with PEM - thus, consultation with PEM is critical.
· Contact (solicit) percussion organizers for each of the All-State Full Orchestras, explaining all responsibilities.
· Send copies of full scores and complete set of percussion parts to the Percussion Organizer for each piece that his/her orchestra will be performing. This should be done no later than September 1.
· Communicate with the State Band Chair concerning the appropriate number of percussionists needed in each full orchestra. This decision should be made in consultation with PEM and Percussion Organizers for each All-State Full Orchestra. State Band Chair will make final decision on percussion personnel.
· Make certain Percussion Organizers for each orchestra and the four Orchestra Division student assistants are present and prepared to assist Wednesday morning of convention with equipment assembly and distribution.
· Receive music selections from All-State (Full) Orchestra Conductors no later than June 1. Be firm with conductors about this timeline.
· Obtain full scores and sets of parts for each piece and submit to the TMEA Office before July 1.
TMEA Office will send copies of full scores and complete set of percussion parts for each piece to the Percussion Equipment Manager (PEM) no later than September 1.
· Coordinate with PEM to select Percussion Organizers for the two All-State Full Orchestras.
· These organizers must be able to work closely with PEM - thus, consultation with PEM is critical.
· Contact (solicit) percussion organizers for each of the All-State Full Orchestras, explaining all responsibilities.
· Send copies of full scores and complete set of percussion parts to the Percussion Organizer for each piece that his/her orchestra will be performing. This should be done no later than September 1.
· Communicate with the State Band Chair concerning the appropriate number of percussionists needed in each full orchestra. This decision should be made in consultation with PEM and Percussion Organizers for each All-State Full Orchestra. State Band Chair will make final decision on percussion personnel.
· Make certain Percussion Organizers for each orchestra and the four Orchestra Division student assistants are present and prepared to assist Wednesday morning of convention with equipment assembly and distribution.
Percussion Equipment Manager (PEM) shall –
· Receive copies of all scores and sets of percussion parts from the State Band Chair and State Orchestra Chair for each piece performed by the All-State Bands and Full Orchestras. This music should be received by PEM no later than September 1.
· Create a master list of all percussion equipment needs for the two All-State Full Orchestras, three All-State Bands, two ATSSB Bands and the TCCBDA Band at the convention.
· In coordination with the TMEA Deputy Director, make contact with percussion equipment dealers and manufacturers to provide necessary large percussion equipment.
· Communicate with dealers and manufacturers to have percussion equipment delivered to San Antonio in time for convention. This large equipment shall include, but is not limited to: timpani, mallet instruments, bass drums, cymbals, snare drums, concert toms and all the appropriate hardware for these instruments. Additional equipment may also be required as determined by PEM.
· Remain in close, regular communication with the State Band Chair, State Orchestra Chair and Band/Orchestra Percussion Organizers from September through the end of convention. PEM must be easily available by phone or email and will return calls and emails promptly.
· Coordinate - with Percussion Organizers of each band/orchestra- who will supply all small percussion equipment and accessories that will not be provided by dealers/manufacturers.
· Follow up with Percussion Organizers shortly before convention to be certain all equipment needs are met and that any additions, deletions or corrections to repertoire are being arranged for. Double check all needs lists.
· Organize and coordinate the assembly of all percussion equipment on Wednesday of convention.
· Those persons assisting the PEM in this task are -
o TMEA Equipment Manager and Assistant Equipment Manager
o Percussion Organizers from All-State Bands, Full Orchestras, ATSSB and TCCBDA
o Student Assistants 8 from the Band, 4 ATSSB, 4 Orchestra and 4 Vocal.
· Arrange for the delivery of the correct equipment to the appropriate audition or rehearsal area.
· TMEA Equipment Manager and staff will actually perform the delivery.
· Arrange for the appropriate and safe storage of empty percussion equipment boxes throughout the duration of the convention. At the conclusion of the convention, equipment will be placed back in these boxes.
· Be responsible for maintaining the percussion equipment inventory list to assure that none is lost or misplaced during convention.
· Be present and easily available throughout the convention to handle percussion related problems in all-state groups, including assisting with rehearsals if needed.
· Coordinate with Percussion Organizers and Equipment Managers the re-packing of all equipment at the conclusion of the convention.
· Be responsible for the safe return of all dealer/manufacturer provided percussion equipment at the conclusion of convention to a location agreed upon by the TMEA Deputy Director and PEM. Generally, equipment will be taken to a Texas-based music equipment retailer. Arrangements for this delivery should be made in consultation with vendors and the TMEA Deputy Director.
· Receive copies of all scores and sets of percussion parts from the State Band Chair and State Orchestra Chair for each piece performed by the All-State Bands and Full Orchestras. This music should be received by PEM no later than September 1.
· Create a master list of all percussion equipment needs for the two All-State Full Orchestras, three All-State Bands, two ATSSB Bands and the TCCBDA Band at the convention.
· In coordination with the TMEA Deputy Director, make contact with percussion equipment dealers and manufacturers to provide necessary large percussion equipment.
· Communicate with dealers and manufacturers to have percussion equipment delivered to San Antonio in time for convention. This large equipment shall include, but is not limited to: timpani, mallet instruments, bass drums, cymbals, snare drums, concert toms and all the appropriate hardware for these instruments. Additional equipment may also be required as determined by PEM.
· Remain in close, regular communication with the State Band Chair, State Orchestra Chair and Band/Orchestra Percussion Organizers from September through the end of convention. PEM must be easily available by phone or email and will return calls and emails promptly.
· Coordinate - with Percussion Organizers of each band/orchestra- who will supply all small percussion equipment and accessories that will not be provided by dealers/manufacturers.
· Follow up with Percussion Organizers shortly before convention to be certain all equipment needs are met and that any additions, deletions or corrections to repertoire are being arranged for. Double check all needs lists.
· Organize and coordinate the assembly of all percussion equipment on Wednesday of convention.
· Those persons assisting the PEM in this task are -
o TMEA Equipment Manager and Assistant Equipment Manager
o Percussion Organizers from All-State Bands, Full Orchestras, ATSSB and TCCBDA
o Student Assistants 8 from the Band, 4 ATSSB, 4 Orchestra and 4 Vocal.
· Arrange for the delivery of the correct equipment to the appropriate audition or rehearsal area.
· TMEA Equipment Manager and staff will actually perform the delivery.
· Arrange for the appropriate and safe storage of empty percussion equipment boxes throughout the duration of the convention. At the conclusion of the convention, equipment will be placed back in these boxes.
· Be responsible for maintaining the percussion equipment inventory list to assure that none is lost or misplaced during convention.
· Be present and easily available throughout the convention to handle percussion related problems in all-state groups, including assisting with rehearsals if needed.
· Coordinate with Percussion Organizers and Equipment Managers the re-packing of all equipment at the conclusion of the convention.
· Be responsible for the safe return of all dealer/manufacturer provided percussion equipment at the conclusion of convention to a location agreed upon by the TMEA Deputy Director and PEM. Generally, equipment will be taken to a Texas-based music equipment retailer. Arrangements for this delivery should be made in consultation with vendors and the TMEA Deputy Director.
Percussion Organizers shall -
· Receive copies of all scores and sets of percussion parts from the State Band Chair or State Orchestra Chair for each piece scheduled to be performed by his/her assigned ensemble.
· Remain in close, regular communication with the State Band Chair, State Orchestra Chair and Percussion Equipment Manager (PEM) from September through the end of convention. Percussion Organizers must be easily available by phone or email and will return calls and emails promptly.
· Assist PEM, State Band Chair and State Orchestra Chair with the task of determining total number of percussionists that should be assigned to each All-State group. This is to be done prior to January 20.
· *Coordinate - with PEM - who will supply all small percussion equipment and accessories that will not be provided by dealers/manufacturers.
· *Be prepared to bring and/or arrange for borrowing any and all small/accessory percussion equipment needed for assigned group.
· *Follow up with PEM shortly before convention to be certain all equipment needs are met and that any additions, deletions or corrections to repertoire are being arranged for. Double check all needs lists.
· *Assist PEM and TMEA Equipment Manager with assembly and distribution of all percussion equipment. This work begins Wednesday morning of convention.
· Make all percussion part assignments for the assigned group. This should be done at the section rehearsal on Thursday morning of convention.
· *Make certain all students have appropriate sticks, mallets and implements necessary to successfully perform all percussion assignments.
· *Be present during all rehearsals of the assigned group. Assist the conductor with whatever tasks will enable the ensemble to be successful.
· *Closely monitor the inventory of percussion equipment for his/her assigned group. Make certain equipment is not lost or misplaced.
· *Assist with the Saturday concert of the assigned group - especially percussion equipment moving, set up and striking the stage after the concert.
· *Assist PEM and Equipment Manager with the re-packing of all percussion equipment at the conclusion of convention.
· *Assist PEM in any way possible to get all equipment returned to music dealer/manufacturer at conclusion of convention.
· Receive copies of all scores and sets of percussion parts from the State Band Chair or State Orchestra Chair for each piece scheduled to be performed by his/her assigned ensemble.
· Remain in close, regular communication with the State Band Chair, State Orchestra Chair and Percussion Equipment Manager (PEM) from September through the end of convention. Percussion Organizers must be easily available by phone or email and will return calls and emails promptly.
· Assist PEM, State Band Chair and State Orchestra Chair with the task of determining total number of percussionists that should be assigned to each All-State group. This is to be done prior to January 20.
· *Coordinate - with PEM - who will supply all small percussion equipment and accessories that will not be provided by dealers/manufacturers.
· *Be prepared to bring and/or arrange for borrowing any and all small/accessory percussion equipment needed for assigned group.
· *Follow up with PEM shortly before convention to be certain all equipment needs are met and that any additions, deletions or corrections to repertoire are being arranged for. Double check all needs lists.
· *Assist PEM and TMEA Equipment Manager with assembly and distribution of all percussion equipment. This work begins Wednesday morning of convention.
· Make all percussion part assignments for the assigned group. This should be done at the section rehearsal on Thursday morning of convention.
· *Make certain all students have appropriate sticks, mallets and implements necessary to successfully perform all percussion assignments.
· *Be present during all rehearsals of the assigned group. Assist the conductor with whatever tasks will enable the ensemble to be successful.
· *Closely monitor the inventory of percussion equipment for his/her assigned group. Make certain equipment is not lost or misplaced.
· *Assist with the Saturday concert of the assigned group - especially percussion equipment moving, set up and striking the stage after the concert.
· *Assist PEM and Equipment Manager with the re-packing of all percussion equipment at the conclusion of convention.
· *Assist PEM in any way possible to get all equipment returned to music dealer/manufacturer at conclusion of convention.
Directory
DO NOT SHARE THIS SYSTEM OR LINKS WITH NON EXECUTIVE BOARD MEMBERS.
To Search the Member Directory for ID numbers:
1. Click the Search Member Directory link from the Convention tab proposals section.
To Search the Member Directory for ID numbers:
1. Click the Search Member Directory link from the Convention tab proposals section.
2. Use the provided boxes to define your search.
3. Click on ‘Search”.
3. Click on ‘Search”.
4. Make sure you have the correct person you wish to choose!
5. Use the number from the “Member ID” field.
6. Place the ID number where desired to assign this person. (Director, Committee, Presider, Presenter, Host, etc.)
7. If no record is found for your person, contact TMEA.
5. Use the number from the “Member ID” field.
6. Place the ID number where desired to assign this person. (Director, Committee, Presider, Presenter, Host, etc.)
7. If no record is found for your person, contact TMEA.
8. Use the Record Details link to view more information about the member.
Etudes
To update audition material listings:
1. Select your division from the Convention tab Update Audition Material section.
1. Select your division from the Convention tab Update Audition Material section.
2. Click the Edit button to update the listing for that specific etude or repertoire.
Band edit page:
Orchestra edit page:
Vocal edit page:
3. Click Submit to save your changes.
4. Close the window to return to your etude/repertoire list.
4. Close the window to return to your etude/repertoire list.
Schedule Plan
1. Select the day to view and click "Submit".
2. You can also use the Full Page View link to expand the page.