Booth Sizes, Rates, & Policies
Review essential booth details for exhibitors, including complimentary services, booth application steps, available booth sizes and rates, booth assignment and payment policies.
Complimentary Exhibitor Services
- 8′ high back drape, 3′ high side drape
- One 8′ undraped table and two chairs per 100 sq ft purchased
- Hanging identification sign with company name (except islands)
- Three personnel badges per 10′ x 10′ booth reserved
- Perimeter guard service on a 24-hour basis in the exhibit area
- Listing in the convention program and mobile app
- Show logo for promotional use (subject to restrictions)
Review the booth description PDF for more details.
Reserve Your Space
Reserve your booth space at the TMEA Clinic/Convention to connect with thousands of passionate music educators, students, and professionals. Sustaining Membership ($75) is required to exhibit.
Booth Application Steps
Begin Your Application
Exhibit applications open in early August. To begin, (1) answer the membership question, (2) agree to the exhibit terms, (3) add a membership, (4) continue to the shopping cart.
Select Booth Type and Size
Choose your booth type and size. All booth sizes are available in all zones. The exhibits manager will contact you during the booth assignment process to confirm your placement.
Select Preferred Zones
From the shopping cart, click ‘Add/Edit Booth Products’. Select your top 6 preferred zones from the floorplan and include notes, such as a preference for the same location as last year.
Complete Checkout Process
Ensure your company and personal information are accurate. You’ll receive an order confirmation email and a ‘Membership Confirmation’ email after completing your purchase.
When selecting your booth, you will review the floorplan and list six preferred zones in order of preference.
Instrument Manufacturers/Retailers must select booths within the “Instrument Marketplace” (zones 1-10), which is divided as follows: Soft Instruments (zones 1-4): Strings, woodwinds, and other quieter instruments. Hard Instruments (zones 5-8): Brass, percussion, and louder instruments. Mixed Instruments: If you offer a mix of “hard” and “soft” instruments, choose zones 5-8 or 9-10 (mixed). All other exhibitors may choose from zones 11-28.
New to Exhibiting with TMEA?
To apply to exhibit as a new exhibitor, first create a personal account at tmea.org.
After creating your account, complete the form below to request a company or institution record. TMEA Exhibits Manager Zachary Gersch will review your information and follow up with next steps.
Booth Sizes & Rates
Islands Available—Aisles on four sides (island pricing is based on the number of inline booths plus four corners.) No End-Caps will be sold.
| Size | In-Full | Deposit |
|---|---|---|
| 10×10 Inline Booth | $800 | $400 |
| 10×10 Corner Booth | $900 | $450 |
| 10×20 Booth (2 Corners) | $1,800 | $900 |
| 10×30 Booth (2 Corners/1 Inline) | $2,600 | $1,300 |
| 10×40 Booth (2 Corners/2 Inline) | $3,400 | $1,700 |
| 10×50 Booth (2 Corners/3 Inline) | $4,200 | $2,100 |
| 20×20 Booth | $3,600 | $1,800 |
| 20×30 Booth | $5,200 | $2,600 |
| 20×40 Booth | $6,800 | $3,400 |
| 20×50 Booth | $8,400 | $4,200 |
| 20×60 Booth | $10,000 | $5,000 |
| 20×70 Booth | $11,600 | $5,800 |
| 30×30 Booth | $7,600 | $3,800 |
| 30×40 Booth | $10,000 | $5,000 |
| 30×50 Booth | $12,400 | $6,200 |
| 30×60 Booth | $14,800 | $7,400 |
| 40×40 Booth | $13,200 | $6,600 |
| 40×50 Booth | $16,400 | $8,200 |
Booth Policies
Exhibitors must adhere to all exhibit rules and regulations.
Booth Payment
Payment should be submitted via the online booth contract or by mail to:
TMEA Attn: Zachary Gersch
P.O. Box 140465
Austin, TX 78714-0465
A 50% deposit of your total exhibit space cost, plus your Sustaining Membership fee ($75), is due at the time you submit your application.
Applications submitted on or after December 1 require full payment at submission. All exhibit booth payments are due in full by December 31, regardless of when you applied.
Cancellations requested in writing on or before January 1 forfeit the non-refundable 50% deposit. No refund is offered after this date. Downsizing your space is treated as canceling the original booth and purchasing a new, smaller one—you may be reassigned to a different location.
If payment isn’t made on time, TMEA may terminate your contract, retain all fees paid to date, and refuse move-in until your account is current. See our full Exhibit Rules & Regulations for additional terms.
Booth Assignment & Priority Points
Booth Assignment
The Exhibits Manager begins assigning booth space on October 1. Assignments will be communicated on a rolling basis no earlier than November 1. Priority points and location requests are considered in the process but do not guarantee a specific booth.
Applications received after January 1 are assigned space on a first-come, first-served basis.
Show Management will place exhibitors near one another only if both exhibitors request it and the point system supports it.
Any change to a booth assignment requires approval from both exhibitors involved and the TMEA Exhibits Manager.
Priority Points
Booth assignments are based on exhibitor priority points. Contracts submitted on or before August 11 receive all 30 contract-submission points. Beginning August 12, points earned decrease by one per day (e.g., on August 12, earn 29 points).
Priority points are based on:
- Years Exhibiting: One point for each year your organization has exhibited.
- Booths Requested: Five points for each 10×10 booth requested.
- Contract Submission Date: Up to 30 points based on submission date.
- Sponsorship: One point for every $250 spent on sponsorships by September 1
Exhibitor Badges
Three complimentary badges are provided per 10′×10′ booth reserved.
- All booth attendants must be bona fide employees or clinicians of the exhibiting company.
- Active music teachers are not eligible for exhibitor badges.
- Badges are picked up at Exhibitor Registration during registration hours.
- Sponsored clinicians must be included by name with your badge request. These badges do not count toward your complimentary allotment.
- Badge requests open online in January.
Additional exhibitor badges are available for purchase for $30 each. Contact Zachary Gersch to order additional badges.
Why exhibit with TMEA?
Connect with 30,000+ music educators, students, and industry leaders.
Build relationships that turn one show into years of return customers.
Join a community of exhibitors who come back year after year.
Exhibitor Resources
Need Help?
For questions about exhibiting or sponsorship opportunities, contact Zachary Gersch.