Convention Housing
Hotel Availability
TMEA works diligently to secure a variety of rooms at discounted rates across San Antonio for our annual clinic/convention. That said, hotels will not offer all their rooms to TMEA at our rates and we expect over 30,000 attendees at our convention, so demand will exceed capacity.
Questions? Review the housing FAQ.
Attendee Housing
Housing for the 2027 TMEA Clinic/Convention will open in Fall 2026.
Housing Dates & Timeline
Housing opens Fall 2026. More information will be available soon.
Helpful Tips
Prepare in Advance
Before housing opens, review hotel rates to identify several hotel options that fit your needs. Document your reservation details, including check-in/check-out dates, number of occupants, and guest information (name, email, phone, address). Ensure your credit card is valid through February 2027 (it will not be charged when you make the reservation).
On Opening Day, Click the Link at 6:00 AM CT
TMEA member housing opens in the fall, with the URL emailed to members the week before. When reservations open, if you click the link to make a reservation but can’t immediately access the system due to high traffic, you’ll see your place in line and an estimated wait time.
Availability Changes Rapidly
Once you are redirected to the reservation page, enter your room reservation details, knowing availability changes rapidly and rooms can get booked by others before you complete your reservation. Your room reservation is not held until you successfully reach the Guest Information page. You could see an alert that your selected property is no longer available, so be prepared to search again if necessary.
Understand Availability
You can book only one room at a time. Hotel availability depends on your stay dates and occupants per room. For example, if only rooms with a single king bed are left, they won’t show up if you’ve entered four occupants. Ensure your dates and occupancy are correct, and be ready to adjust based on what’s available when booking. If all hotels are sold out for the dates you enter, you will see an alternate reservation webpage link that you can utilize.
Convention Hotel Rates
Hotel Rates & Special Offers – Coming Fall 2026
Below is a preliminary list of discounted hotels that will be included in the TMEA housing reservation system. Please note that this list does not reflect current availability and may change as additional hotel agreements are finalized.
Complete details, rates, and real-time availability will be provided within the reservation system. Be sure to review the Housing Dates & Timeline in advance so you’re prepared when reservations open.
Please keep in mind that special offers are subject to change at the hotel’s discretion.
Housing Scam Alert
Be vigilant of hotel scammers and poachers. TMEA does not authorize any third party to contact you regarding hotel reservations. Our only official housing partner is Orchid Events. If someone other than Orchid Events contacts you, please notify us immediately. If you book through an unofficial source, TMEA cannot assist with lost deposits or fraudulent reservations.
Attendee Housing FAQ
Who is eligible to book through the convention housing site?
Convention housing is available exclusively to TMEA members, exhibitors, and out-of-state paid attendees.
Exhibitors will receive a link to the TMEA official housing reservation site after completing an exhibit contract.
Invited ensembles and their family members must seek housing reservations outside of the TMEA system. All-State student housing is coordinated directly by TMEA with the students’ director/member sponsor in January.
How will I know when it’s my turn to make a reservation?
If traffic to the reservation page exceeds capacity, you’ll see a page with your estimated wait time, which updates every minute. When it’s your turn, the page will automatically redirect you to the hotel reservation system. Because rooms sell so quickly, even if you get in within a few minutes after 6 a.m., you may find that several of the hotels are not available.
How many rooms can I reserve at a time?
You can reserve only one room at a time. If you need to book more than one room, you will have to start a new reservation. This limitation is in place to ensure more members have access to the discounted rates.
What details are required to book a hotel room?
To ensure accurate and efficient entry when you get to the reservation system, document the following in advance:
- Check-in and check-out dates
- Number of occupants (this influences the room types available)
- Guest data for each occupant (name, email, phone, address)
- Credit card valid through February 2026.
Occupants matter: If you enter a room for 4 occupants and a hotel only has rooms with one king bed left, that hotel will not show as available.
What should I do if the room I wanted disappears?
You might reach the Guest Information page and see a message that the room you chose may have just sold out—that is not a system error. The system doesn’t hold the room you selected until you reach the Guest Information page, and with so many people reserving at once, you might see that message. Be prepared to search again.
Will my credit card be charged when I make a reservation?
No. However, hotels may charge a one night’s room and tax deposit for each reservation after January 20 to the card on that reservation. If a credit card is not valid, the hotel will be unable to charge any applicable deposit and may cancel your reservation.
What if I can't get a reservation through the housing system?
If you’re unable to secure a room through the TMEA housing system on opening day, keep checking back! Additional rooms may become available, especially in early January as the event approaches. If no rooms match your search, the system will provide a link to alternative housing options in San Antonio. You can also search directly with area hotels or on travel and short-term rental websites.
Can I update my reservation details after booking?
Yes, you can make or update a reservation via the TMEA housing link through January 19. Cancellations made after January 13 are subject to a $50 fee. After January 26, any changes must be made directly with the hotel.
What is the deadline to change or update my credit card information?
Update your credit card on the reservation before January 20 to ensure the proper card is utilized. Hotels may charge a one night’s room and tax deposit for each reservation after January 20 to the card on that reservation.