Job Posting: Administrative Assistant

Texas Music Educators Association is seeking to hire a regular, full-time Administrative Assistant who will report to the Administrative Director of TMEA. Applications close May 15, 2026, with an expected start date of no later than June 15, 2026. See below for details on applying.

Responsibilities

• Provide administrative support to the Executive Director.
• Managed by the TMEA Administrative Director, provide administrative assistance for TMEA operations.
• Support the Membership Department and multiple TMEA programs with timely and accurate data entry, response to inquiries, and production and mailing of materials.
• Provide administrative support for TMEA events and meetings (e.g., meals, lodging, meeting space reservations).
• Greet visitors and manage incoming phone calls and emails, responding or forwarding as needed.
• Maintain and organize files and records, electronic and paper.
• Collect and distribute mail daily to staff members.
• Maintain office supplies and inventory.

Qualifications

• Minimum requirement: High school diploma or equivalent (associate’s or bachelor’s degree preferred).
• Essential: 2+ years of administrative or office experience required.
• Proficient in Microsoft products (Word, Excel, Outlook, PowerPoint)
• Excellent data entry skills, with a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational skills.
• Exceptionally attentive to detail in all tasks.
• Ability to work independently and collaboratively.

Pay and Benefits

• Regular, non-exempt, full-time, hourly position

• Pay is commensurate with experience, starting at $23.50/hour

• Employer-paid individual medical, dental, and vision insurance after successful completion of 30 days employment

• Employer paid basic life insurance, and short-and long-term disability insurance for the individual

• Access to additional employee-paid voluntary benefits.

• 401(k), with an employer contribution match

• 12 holidays/year plus Dec. 23-Jan 1

• Sick leave (accrues 4 hours per pay period or up to 12 days/year)

• Vacation leave (accrual increases with longevity and begins at 3.33 hours per pay period or up to 10 days /year)

• Pay/merit adjustments and longevity bonus program

Location, Work Hours, and Travel

• This position is based at the TMEA office located 6 miles northeast of downtown Austin. This position requires on-site work in the office. Regular office hours are Monday–Friday, 8:30 a.m. to 4:30 p.m.

• No reimbursement for relocation will be provided.

• Must be authorized to work in the United States at the time of application.

• Travel is generally not required, except for the TMEA convention which is held in San Antonio in February.

Location, Work Hours, and Travel

• Mobility & Posture: Frequent standing, walking between work areas, sitting for extended periods, and occasional bending, stooping, kneeling, or crouching for file retrieval.

• Manual Dexterity: High level of hand-finger coordination for typing, handling office machinery (printers, copiers), and handling small tools or documents.

• Lifting & Carrying: Occasional lifting or moving of materials up to 10–20 pounds, such as office supplies, printer paper, or file boxes.

• Sensory Requirements: Clear speaking and hearing for communication (in-person/phone), and high visual acuity to read reports and monitor computer screens.

• Driving: Occasional requirement to operate a motor vehicle to run errands or attend meetings.

• Working Conditions: Mostly quiet, climate-controlled office environments, though some roles may require navigating facility grounds or working flexible hours.

Application

Applicants who meet the qualifications outlined above should email the following to administrativedirector@tmea.org by May 15, 2026, with the subject line Administrative Assistant. Attach the following in one or more PDFs:

• Contact Information: Email address, contact number, and current address.

• Resume: A current resume, highlighting your relevant education, work experience, and skills.

• Cover Letter: Explain your interest in this position, why you are a good fit for it, how your skills and experience align with the job requirements, and any personal experience or perspective on TMEA’s mission.

• References: A list of at least 2 professional references, including names, titles, and contact information. TMEA will alert you before contacting any reference.

About TMEA

Since 1920, TMEA has worked to ensure excellence in music education for all Texas students. Over 14,000 school music educators are TMEA members. Our goals are:

• To provide professional growth opportunities for music educators
• To encourage interaction among music education professionals
• To foster public support for music in schools
• To offer quality musical experiences for students
• To cultivate universal appreciation and lifetime involvement in music
• To develop and maintain productive working relationships with other professional organizations

TMEA Staff: The business of the association is currently managed by eleven staff members. Many of TMEA’s programs are administered by member volunteers across the state.