Job Posting: Administrative Assistant

Texas Music Educators Association is seeking to hire a regular, full-time Administrative Assistant who will report to the Executive Director of TMEA. Applications close June 24, 2025, with an expected start date of no later than July 31. See below for details on applying.

Responsibilities
  • Provide administrative support to the Executive Director
  • Support the administration of multiple TMEA programs and services with timely and accurate data entry, response to inquiries, and production and mailing of materials.
  • Greet visitors and manage incoming phone calls and emails, responding or forwarding as needed.
  • Assist the Membership Manager with efficient and accurate data processing of TMEA membership and convention registration and response to member inquiries.
  • Maintain and organize files and records, electronic and paper.
  • Assist in planning and executing TMEA events, including the TMEA Clinic/Convention and internal meetings.
  • Work collaboratively with the TMEA Administrative Director to provide appropriate assistance for other staff members.
  • Ensure daily collection and distribution of mail.
  • Manage office supplies and inventory.
Qualifications
  • Minimum requirement: High school diploma or equivalent (associate’s or bachelor’s degree preferred).
  • Essential: 2+ years of administrative or office experience required.
  • Proficient in Microsoft products (Word, Excel, Outlook, PowerPoint)
  • Excellent data entry skills, with a high level of accuracy and attention to detail
  • Excellent written and verbal communication skills.
  • Strong organizational skills
  • Exceptionally attentive to detail in all tasks.
  • Ability to work independently and collaboratively.
Pay and Benefits
  • Regular, full-time, hourly position
  • Pay is commensurate with experience
  • Access to insurance for medical, dental, and vision (employer-paid individual policy) after successful completion of 30 days employment
  • Employer paid basic life insurance, and short-and long-term disability insurance for the individual
  • 401(k), with an employer match of up to 9%
  • 12 holidays/year plus Dec. 23-Jan 1
  • Sick leave (accrues 4 hours per pay period or up to 12 days/year)
  • Vacation leave (accrual increases with longevity and begins at 3.33 hours per pay period or up to 10 days /year)
  • Pay/merit adjustments and longevity bonus program
Location, Work Hours, and Travel
  • This position is based at the TMEA office located 6 miles northeast of downtown Austin. This position requires on-site work in the office.
  • Regular office hours are 8:30 a.m. to 4:30 p.m.
  • Travel is generally not required, except for the TMEA convention which is held in San Antonio in February.
Application

Applicants who meet the qualifications outlined above should email the following to kvanlandingham@tmea.org by June 24, with the subject line Administrative Assistant. Attach the following in one or more PDFs:

  • Resume: A current resume, highlighting your relevant education, work experience, and skills.
  • Cover-letter: Explain your interest in this position, why you are a good fit for it, how your skills and experience align with the job requirements, and any personal experience or perspective on TMEA’s mission.
  • References: A list of at least 2 professional references, including names, titles, and contact information. TMEA will alert you before contacting any reference.
About TMEA

Since 1920, TMEA has worked to ensure excellence in music education for all Texas students. Over 14,000 school music educators are TMEA members. Our goals are:

  • To provide professional growth opportunities for music educators
  • To encourage interaction among music education professionals
  • To foster public support for music in schools
  • To offer quality musical experiences for students
  • To cultivate universal appreciation and lifetime involvement in music
  • To develop and maintain productive working relationships with other professional organizations

TMEA Staff: The business of the association is currently managed by a staff of eleven. Many of TMEA’s programs are administered by member volunteers across the state.