You can prepare to make your reservations by reading the policies below. If you are not a TMEA member, look to other hotel reservation systems to make your arrangements.
To ensure you receive email acknowledgement of your reservation, add email@example.com to your email address book.
Critical email note: Use only lowercase letters in your email address when booking your hotel room. Using uppercase letters may result in an error message that will prevent completion of your reservation.
For best availability and immediate confirmation, make your reservations online. Requests received via fax or mail will take much longer to process. All hotel requests are processed on an availability basis.
If you are unable to process your reservation online, download a housing form to mail/fax to Orchid Events: 2018 Member Housing Form (forms are processed during business hours. Refer to this page for a list of hotels.)
- Reservations may be faxed to Orchid Events at 801-355-0250.
- Reservations may be mailed to the Orchid Events, 175 S. West Temple, Suite 30, Salt Lake City, UT, 84101.
- Faxed and mailed reservations are not accepted after January 23.
The housing reservation provider (not the hotel) will send acknowledgement of your reservation. Please review all information for accuracy. Upon receipt of your hotel request form, acknowledgements will be sent as follows:
- Email acknowledgements will be from 2018 TMEA Housing (specific email address is firstname.lastname@example.org).
- Email acknowledgements will be sent within 6 hours of reservation being processed.
- Faxed and mailed acknowledgments will be sent within 3–5 days.
If you do not receive your acknowledgement in this time frame, please contact Orchid Events by email at email@example.com, by phone at 877-752-4754 (Outside the U.S.: 801-505-4612), or by fax at 801-355-0250. You will not receive a confirmation directly from the hotel.
To take advantage of the special TMEA rates, book your reservation by January 23, 2018. After that date, TMEA room blocks may be released and hotels may charge higher rates. All rates are per room and are subject to 16.75% occupancy tax (subject to change); of that amount, 6% (state tax) can be waived with a school check and tax exemption certificate that must be presented at check-in. Special requests cannot be guaranteed; however, hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability.
All reservations require a credit card valid through February 2018 or check deposit guarantee at the time of confirming reservations. Requests received without a valid guarantee will be returned and will not be processed. Credit cards may be billed for the guarantee anytime after January 23, 2018 at the discretion of your confirmed hotel.
If you choose to mail a check deposit guarantee, it should be made payable to Orchid Events and mailed along with your housing request form to the address provided. All check deposit guarantees must be in the amount of one night's room plus tax (16.75%), made payable to Orchid Events, and must be received by January 8, 2018 (175 S. West Temple, Suite 30, Salt Lake City, UT, 84101).
TMEA Housing must receive all cancellations on or prior to January 23, 2018 to avoid a penalty. Any cancellations received after January 23, 2018 will be assessed a $50 cancellation fee. This fee will be charged within seven days of cancellation.
After February 1, 2018, cancellations must be directed to your assigned hotel within 72 hours prior to arrival or a one night's room and tax charge will be assessed by the hotel.
Please note that your confirmed hotel may assess an early departure fee for departure date changes at check in.
Continue to use the TMEA housing site for changes and cancellations through January 23. After January 23, 2018, changes and cancellations must be directed to your confirmed hotel (However, your reserved hotel may not received your reservation information from Orchid Events immediately, and you might have to wait a few days to make a change with them. You will have to check with the hotel directly to determine that).