2017 Convention: February 8-11 in San Antonio, Texas
Proposal submission for the 2017 TMEA Clinic/Convention begins April 1, 2016.
Deadline for submitting proposals: June 1, 2016
The 2017 TMEA Clinic/Convention will feature approximately 300 clinics for current and future music educators. Individuals and company sponsors may propose clinics to be presented at the next TMEA Clinic/Convention.
Invited and Industry-Sponsored Clinics
Clinics are either Invited or Industry-Sponsored. If you expect a company name to be credited on the clinic record online and in print, the proposal must be submitted as Industry Sponsored.
Invited: When a clinician's attendance is not sponsored by a company, the clinic type is Invited.
Industry-Sponsored: When an exhibitor pays for the clinician's expenses to attend, the clinic type is Industry-Sponsored. The content is still expected to be pedagogical. Note: there are no product showcases. If a company wishes to present a product within the context of its music education use, submit an Industry Sponsored clinic.
Sponsorship does not guarantee clinic selection, and Industry-Sponsored clinics should not be primarily commercial (see the Selection Factors below).
Individuals and small groups can apply to offer a short acoustic performance in these small, open-area performance venues in the convention center. Learn more and apply here . . .
Clinic Selection Factors
The TMEA Executive Board will consider these important factors when they review your proposal. These factors are based on feedback from attendees on what they believe is most important:
Completeness of Proposal: Does your proposal offer clear and thorough details about your clinic? (See Information Needed below)
Pedagogical Merit: Will your presentation inform/equip attendees to better deliver music instruction or help future music educators in their pursuit of that career?
Applicability/Value: Can they incorporate what they learn immediately in the classroom or rehearsal? Is the information you present central to our attendees' work or study?
Demand: Attendees identified the following as the high-priority topics (in priority order): Teaching Methods, Rehearsal techniques, Classroom management, Repertoire selection, Instrument methods, Technology integration, Recruiting/Retention, Conducting Techniques, Urban/Rural challenges & solutions, Special needs instruction.
Technology Content: Clinics that offer technology solutions should present technology that applies to the delivery of classroom instruction, supports rehearsal strategies, or improves program administration.
Commercial Content: Attendees do not want to attend clinics that are primarily product commercials. Clinics should be informative and educational, even when they include the use of a product—the focus should always first be on how to improve instruction.
Program Compatibility: The full program of clinics selected is intended to achieve a balance and offer opportunities for all attendees’ interests. Even proposals with merit are sometimes not selected because of the need to create a balanced program.
All selected clinicians, demonstration group directors, and music showcase group directors and musicians must comply with these requirements*:
- Clinicians/Directors who are Texas music educators/musicians must be current members of TMEA and must pay convention registration fees.
- Out-of-state clinicians/directors must pay convention registration fees, but are not required to become TMEA members.
- Industry-sponsored clinicians who are non-Texas music educators or non-educators must get their convention badge through their sponsoring exhibitor.
* The only exception to this requirement is for K–12 students and students also performing in clinic demonstration groups or invited performing groups (they are provided convention badges).
Online membership and convention registration will be available in May. Find more Membership and Registration Information here.
Information Needed to Complete a ProposalDo not begin until you have reviewed all requirements on this page and have all of the following information available.
Well-thought out and thoroughly presented proposals will gain more serious consideration in the review process.
First, document the following in another application and save it:
- A meaningful title, concise and accurate description, and thorough details of how you will present this topic and who your intended audience is. You will enter both a detailed summary used in the evaluation of your proposal and a much shorter description intended for publication, if selected.
- The TMEA ID of your co-presenters, if applicable. If co-presenters are not members, be prepared to enter their name, school/company, email, and phone.
- Short biographical statement for each clinician (this would be their spoken introduction, so keep it very brief).
- If applicable, the demonstration group name, director contact information (same as clinician info listed above), and number of participants. We will not accommodate requests at a later date to add a demonstration group.
- Sponsoring industry name and contact information (if applicable).
You will later have the opportunity to submit a handout as part of this proposal (we will email you a link to upload). This will significantly aid in the review of your proposal. If selected, you must submit an electronic copy of your finalized session handouts to TMEA by January 21. You are responsible for providing printed versions of your handouts if you so choose. If your clinic is accepted, you will receive more information about print quantity.
Audio/Visual and Equipment
Before you propose, understand that TMEA will provide only the following equipment:
- One cordless lavalier microphone and one stationary microphone on a podium
- An LCD projector and screen (15-pin VGA connection - view image)
- A connection to a sound system (Mini-plug connection - plugs into the headphone port on your device - view image)
- An electronic piano keyboard (only if requested)
Clinicians are responsible for bringing any adapters to connect to our equipment and all other equipment needed for the session.
A laptop computer is the recommended method of playing audio files, video files (including DVDs), and using whiteboard/PowerPoint type programs on this equipment. A CD or MP3 player could also be used to play audio files.
Internet Access Alert
We advise clinicians not rely on Internet access as TMEA cannot guarantee the center's WIFI reliability or speed (even if you pay for access). Download all relevant material to your computer and present it from there exclusively.
Audio Recording Permission
TMEA will record the audio portion of all sessions and make the recordings available to convention registrants who choose to purchase this service. You must agree to allow TMEA to record the session for this purpose to submit a proposal.
Clinic Proposal Status
The submitter and primary clinician will be notified of the proposal's status by August 15. Clinicians must verify their acceptance by responding to the invitation email by September 1. Clinicians must comply with all other requirements and deadlines outlined here and in their clinic acceptance notification.
Clinic schedule information will be available the first week in October. A link to this information will be provided via the email you submit in the proposal.
The deadline for submitting proposals for the 2017 TMEA Clinic/Convention was June 1, 2016. Please check back April 2017 to submit your clinic proposal for the 2018 TMEA Clinic/Convention.