All-State Housing

Read the instructions below to familiarize yourself with the online housing process which will open on January 8. Housing requests must be completed by 4PM on Tuesday, January 9.

District Assignments

Some school districts will assign all student and chaperone housing for their district, so check with your fine arts administrator to see if they’ve requested this access before you assign your students.

Update Your Contact Information

Make sure your TMEA record is correct to ensure you are notified of all updates related to the All-State process.

Information You Will Need

Have the following information ready before assigning students on the All-State housing pages. Use the quick guide (also available at the Band and Vocal Area auditions) to help collect this information (ATSSB quick guide).

  • Credit Card billing information to secure the rooms
  • NOTE: Hotels may charge a deposit of one night per room when they acquire the reservations at the end of January. Make sure the card you use can accommodate this. The charge can be refunded by the hotel upon payment at check in.
  • Names of students of other directors you will be entering
  • TMEA Member IDs of the chaperones for students you will be entering

If another director is assigning your students to their rooms, you still need to log in to request your own chaperone room. The only exception is for district-wide assignments; your administrator will assign all rooms.

Housing Instructions

  1. Access the All-State housing pages
    On Monday, January 8, a link to the All-State housing pages will appear at the top of this page. The director who entered students in the online entry process will have their login authorized to assign students. If you receive a message indicating you are not authorized and you know you have an All-State student please contact Andrew Denman-Tidline at adenman@tmea.org.
  2. Enter hotel billing information
    The rooms you create will use the billing information you provide on this page. This payment method can be changed at check-in.
  3. Review your Student Housing List
    Click “Student Housing List” to view a list of your students and their housing status. If any of your All-State students do not appear on this page or their gender is incorrect, contact Andrew Denman-Tidline at adenman@tmea.org.
  4. Create Student Rooms
    Click “Room List”. There will be a “Create a Room” section where you can create a Male or Female student room.
    • Select your check-in day and how long you will need this room. All occupants in the room must be staying the same number of nights.
    • Select the students to add to the room. If you are adding other director’s students, you can view students up to your area using the drop down menu and clicking “Go”. Please get permission from the other director before assigning their students.
    • Enter the TMEA Member ID of the chaperones for the students you selected. This will be used to try and keep chaperones and students assigned to the same hotel.
    • Click “Create Room”.
    • If you did not fill the room with 4 students you will be asked if you want us to combine the incomplete room. Read and follow the instructions carefully to indicate your choice.
  5. Create Chaperone Rooms: One is NOT automatically created for you!
    From the “Room List” page, select “Chaperone” in the “Create a Room” section and click “Go”.
    • Select your check-in day and how long you will need this room. All occupants in the room must be staying the same number of nights.
    • Enter the TMEA Member IDs of the occupants (or a name if they are not a TMEA member). At least one person must be a TMEA member.
    • Click “Create Room”.
    • Note: If another director is assigning your students to their rooms, you still need to log in to request your own chaperone room.
  6. Editing Rooms
    If you need to edit room options or add and remove occupants from a room, click the “Edit” button next to the room. To remove all occupants from a room, click the “Remove” button next to the room.
  7. Finish
    Once you have created all of your student and chaperone rooms, your work is done. View the “Student Housing List” page to make sure all of your students were assigned. View the “Room List” page to see the rooms you created, as well as rooms other directors have created with your students in them. You can print the “Room List” page for a record of your All-State housing requests.
  8. Canceling Previous Reservations
    If you made a previous reservation through the TMEA Housing reservation system, you must cancel it on or before January 12. Cancellations after January 12 will be subject to a $50 late cancellation fee. Click here for the TMEA housing page.
  9. Confirmation Notices
    TMEA will send notices once all reservations have been made (expected date: January 16). You will be able to view the reservation cost and total per-person estimated cost for each room through the TMEA All-State housing process. NOTE: even though we get confirmations, local hotels will not receive the reservations until late January.

Student Forms

Once hotel confirmations are sent, All-State students will gain access to the printed forms they need to complete registration at the convention in San Antonio. Use your Student List page to track the progress of your students’ access to their accounts and follow up with them to make sure they have all required forms before leaving for San Antonio.


All-State Hotels

TMEA All-State students and chaperones will be placed in one of the five hotels listed below. ATSSB All-State students and chaperons will be placed in the Hyatt Regency. Placement in a specific hotel is not guaranteed.

All-State room confirmations will include a full cost for each reservation. Rates are provided below for informational purposes and are per-night, per-room. Fees and taxes are NOT included in these rates. There is a 1.25% taxable fee from the city of San Antonio and 16.75% in hotel taxes (10.75% local and 6% state). Some hotels may charge additional fees. State hotel tax can be exempted if your school is paying and you present a hotel tax exemption certificate. All taxes and fees will be listed on the room confirmations.

Hotel Maximum Nightly Base Room Rate
Hilton Palacio Del Rio $185/night
Hyatt Regency
(TMEA & ATSSB)
$194/night
Marriott Rivercenter $186/night
Marriott Riverwalk $185/night
Westin Riverwalk $177/night