February 8-11, 2012
San Antonio, Texas

Deadline for submitting proposals is June 1, 2011.

Read the following before submitting your proposal. You will be asked to verify acceptance of these policies when you submit your clinic proposal. Please print this page for your records.

TMEA provides opportunities for individuals to propose workshops and clinics and for companies to sponsor workshops and clinics at our annual Clinic/Convention. All sponsored clinics are to be pedagogical in nature, and are not to be used strictly to sell or endorse products; however, introduction of new products or materials is permissible.

Important factors in the selection process of sessions will be:

• Merit
• Potential value to convention attendees
• Compatibility with overall convention program

Rental of booth space is not a guarantee of selection of a sponsored session

Decisions of the convention planning chair/committee are final.

*** PRODUCT SHOWCASES ***

If you are interested in presenting a product demonstration showcase at the 2012 TMEA Clinic/Convention, please visit the Product Showcase information page.

Audio/Visual Equipment

TMEA will provide only the following equipment for each clinic:

• One cordless lavalier microphone
• An LCD projector and screen (15-pin VGA connection - view image)
• A connection to a sound system (Mini-plug connection - plugs into the headphone port on your device - view image)
• A piano (Only if requested)

Clinicians will be responsible for bringing any adapters to connect to our equipment and all other equipment needed for the session.

A laptop computer is the recommended method of playing audio files, video files (including DVDs), and using whiteboard/PowerPoint type programs on this equipment. A CD or mp3 player could also be used to play audio files. This A/V setup allows the clinician total control over their presentation in terms of preparation and presentation.

Audio Recordings

TMEA will record the audio portion of all sessions and make the recordings available to convention registrants who choose to use this service. The recordings will be available online for one year after convention.

Handouts

Once your session is accepted and scheduled you will be notified of room capacity so you can provide an adequate number of handouts for your session.

To reduce paper use, we recommend you create a one- or two-page (front and back) handout for distribution. If you have more to provide, it can be included in the handout file you upload for our website.

You must submit an electronic copy of session handouts to TMEA by January 31. This electronic copy will be made available to attendees through the Personal Convention Schedule 7 p.m. the evening before your clinic.

Membership/Convention Registration Requirements

All Texas teachers performing or acting as clinicians at the Clinic/Convention MUST be current members of TMEA ($50) and MUST pay convention registration fees ($50 pre-registration, $70 on-site).

Industry sponsored clinicians who are non-Texas music educators or non-educators must get a badge through their exhibitor allotment. Other out-of-state clinicians MUST pay convention registration fees ($50 pre-registration, $70 on-site), but are not required to become TMEA members.

Registration for the 2011/2012 school year and 2012 TMEA Clinic/Convention will begin in May 2011.

Clinic Proposal Status

Notification of your proposal's status will take place by August 15. Clinicians must verify their acceptance by responding to the invitation email using the link provided by September 1.

Scheduling information will become available online the first week in October. A link to this information will be provided via email.

Information Needed to Complete your Proposal

To successfully submit a clinic proposal, you must complete all parts of the clinic submission process at the same time; it cannot be resumed at a later date.

Submitting a clinic proposal will require the following information:

• Clinic title and description, applicable division, primary topic(s), instrument specificity, schedule request, and other miscellaneous information.
• Demonstration group name and number of participants. (If applicable)
  NOTE: You must provide information about your demonstration group (If you will have one) when submitting your session proposal. We cannot accommodate demonstration groups added at a later date.
• Sponsoring industry name and contact information. (If applicable)
• Clinicians' (4 max) and demonstration group director's TMEA Member ID and cell phone OR:
  • Primary clinician and demonstration group director: name, school, address, phone, cell phone, and email.
  • Other clinicians: name, school, and email.

The deadline for submitting proposals for the 2012 TMEA Clinic/Convention was June 1, 2011. Please check back April 2012 to submit your clinic proposal for the 2013 TMEA Clinic/Convention.